Plainville Plating Company, Inc. – Purchase Order Terms and Conditions

Purpose and Scope

This manual outlines the quality expectations and requirements for suppliers providing materials, components, or services to Plainville Plating Company, Inc. It ensures alignment with Nadcap, ISO 9001, AS9100, and AS13100 standards and promotes consistency, traceability, and risk-based thinking across the supply chain.

Applicable Standards

  • Nadcap AC7108 (Chemical Processing)
  • ISO 9001 (Quality Management Systems)
  • AS9100 (Quality for Aerospace Suppliers)
  • AS13100 (Aerospace Engine Supplier Requirements)
  • ASTM, SAE, and Customer Specifications (as contractually required)

Order Acknowledgement

  • All orders must be confirmed within 48 hours of order receipt unless otherwise specified. 
  • Failure by the Vendor to return a signed acknowledgment of receipt of the Purchase Order within five (5) business days shall be deemed acceptance of all terms and conditions contained herein.
  • In the absence of such acknowledgment, Plainville Plating Company, Inc. reserves the right, at its sole discretion, to consider the Purchase Order accepted as issued or to terminate the Purchase Order without further obligation.

Supplier Qualification and Approval

  • Vendors must be approved by the Quality Department and added to the ASL prior to PO issuance.
  • Tier 1 suppliers must be certified to an appropriate quality program such as ISO 9001, AS9100, ISO17025, IEC17025 or show compliance equivalency.
  • Tier 2 suppliers may be subject to conditional use with additional oversight.

Quality System Requirements

Suppliers shall:

  • Maintain a documented QMS and provide current certifications.
  • Allow access for audits and source inspections.
  • Ensure compliance with contract-specific requirements, including flowdowns.
  • Use controlled, calibrated equipment traceable to ANSI/NCSL-1 and NIST.
  • Provide certificates of conformity and any required test results with deliveries.

Process Control and Nonconformance Handling

  • Suppliers shall implement controls to ensure conformity and prevent recurrence of nonconformances.
  • Root cause/corrective action (RCCA) shall follow structured methods (e.g., 5 Whys, Fishbone).
  • Counterfeit parts/material prevention and segregation of suspect material must be part of standard operations.
  • Notify Plainville Plating Company, Inc. immediately of any nonconforming product that may have been shipped.

Documentation and Records

  • Retain records (including test records) for a minimum of 10 years unless otherwise specified.
  • Submit required documentation in digital formats whenever possible (PDF, Excel).
  • All records must be legible, complete, and traceable to PO and specification.

Training and Competency

  • Suppliers shall ensure that personnel are trained and competent for assigned tasks.
  • Training records must be available upon request during audits.
  • Human factors such as fatigue, distraction, and stress shall be mitigated during critical operations.
  • Suppliers must ensure that their employees are aware of their contribution to product conformity.
  • Suppliers must ensure that their employees are aware of their contribution to product safety.
  • Suppliers must ensure that their employees are aware of the importance of ethical behavior.

Delivery and Performance Monitoring

  • On-time delivery and product conformity are tracked as part of vendor scorecards.
  • Repeated nonconformance or late deliveries may result in probation or removal from the ASL.
  • Continuous improvement initiatives and engagement are encouraged.

Change Control and Notification Requirements

  • Suppliers must notify Plainville Plating of any change in:
    • Location or ownership
    • Process, materials, or equipment
    • Sub-tier suppliers
  • Engineering change requests (ECOs) must be submitted using the designated form.

Customer and Regulatory Flowdowns

  • All applicable customer and regulatory requirements must be flowed down to sub-tier suppliers.
  • Technical data is subject to ITAR control.
  • Flowdowns include, but are not limited to, special process specs, DFARS, ITAR, FAI/PPAP, and risk control measures.
  • DFARS 252.225-7008
  • DFARS 252.225-7009
  • DFARS 252.225-7014 Alt 1
  • FAR parts 3 and 9
  • ITAR 22 CFR 120-30
  • 29 CFR 471
  • 15 CFR 700

Continuous Improvement and Risk Management

  • Vendors must demonstrate proactive risk identification and mitigation.
  • Participation in lessons learned sessions and process reviews may be requested.
  • Preventive actions are preferred over corrective actions wherever feasible.

Audit, Survey, and Review Participation

  • Plainville Plating reserves the right to audit supplier facilities.
  • Responses to supplier surveys must be provided in full and by designated deadlines.
  • Annual reviews of supplier performance will be conducted and shared.

Special Notes:

  • Material must have 75% of shelf life as received by Plainville Plating Company, Inc.
  • Certifications must reference Plainville Plating Company, Inc. PO number.
  • All documents are PPCI property.
  • No information shall be released without PPCI written approval.
  • Products must be mercury and asbestos free. This must be stated on all product certifications.
  • Products must contain less than 6% magnesium. This must be stated on all product certifications.
  • Tantalum, Tin, Gold, and Tungsten suppliers must be in compliance with the Securities and Exchange Commission rule mandated by Dodd-Frank regarding the use of Conflict Materials.
  • Plainville Plating Company, Inc. has a “no gift” policy for its employees. 

Contacts

Quality Manager
Plainville Plating Company, Inc.
Email: quality@plainvilleplating.com
Phone: 860-747-1624

 

PPCI SQM Rev A 8-2-2025